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HR Administration Specialist

Job location: Warsaw

We are 10Clouds. We help our clients change the world through technology by providing top-notch services of design and development. Driven by a set of specific values, we create a caring workplace for agile and responsible professionals who believe in usability and constant evolution.

At present we are searching for an experienced HR Administration Specialist to join our HR team and secure excellent coordination of our personnel records and processes. If you have experience in coordinating HR procedures, can juggle personnel administration tasks in a timely manner and want to act as the first point of contact for HR-related queries from our employees – get in touch!

Our beautiful office is based in a modern, employee-friendly building located in the charming district of Saska Kępa. With convenient public transport connections and a vast selection of lunch options just around the corner, it’s a perfect place to work at.

Sounds interesting? Take a closer look!

Joining 10Clouds HR Team as a HR Administration Specialist means:

  • preparing HR documents (contracts, annexes, personal questionnaires, health&safety training – BHP, employment certificates, consent certificates, etc.) as well as organising and maintaining personnel records
  • responsibility for keeping employee data up-to-date and their timely management in the system (Salesforce)
  • providing relevant employee information (active employee list, PTO and sick leave report, monthly benefits settlement, timesheets/attendance lists) for payroll preparation
  • contact and cooperation with external accounting office
  • answering day-to-day employees’ requests (time off, benefits, educational budget, etc.) and questions
  • contact with benefits’ providers (Multisport, health insurance, language school, etc.)
  • HR costs invoices attribution
  • supporting and coordinating the processes of employees’ periodic feedback and performance review
  • coordination of the offboarding process
  • strengthening 10C culture and values
  • brainstorming and cooperating in a team of creative, open-minded and result oriented professionals
  • open and empathetic communication while giving and receiving regular feedback
  • supervisor’s support
  • quarterly team retreats
  • following OKRs methodology and individual career development plan

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Must-have Requirements:

  • min. 6 months experience in HR administration (providing employee information for payroll and benefits accounting)
  • min. 6 months experience in preparing, maintaining and updating employment contracts and other HR documents
  • min. 6 months experience in cooperating with an external accounting office
  • MS Office literacy (Google docs/spreadsheets)
  • familiarity with the Labour Code and the fundamentals of Civil Code regulations regarding B2B relations
  • accuracy, thoroughness, reliability, responsibility
  • attention to detail and timeliness
  • excellent work organisation, orderliness and efficiency (prioritising and GTD approach)
  • trustworthiness, discretion and awareness of the context to processing confidential personal data
  • strong phone, email and in-person communication skills
  • assertiveness and ability to communicate directly and emphatically at the same time
  • fluency in English enabling good communication with English speaking employees (B2)
  • good analytical skills and problem-solving abilities


  • experience in a software house of 100+ employees
  • familiarity with HR data management systems (we use Salesforce)
  • positive, proactive and entrepreneurial can-do attitude

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Perks & Benefits:

  • salary dependent on your skills and experience (7000-9000 PLN + VAT)
  • paid time off
  • Macbook and extra accessories
  • yearly budget for education, conferences, courses, and workshops
  • private health insurance
  • Multisport Card
  • access to many up-to-date educational books in our library
  • internal workshops & regular knowledge-sharing talks
  • co-financing of English lessons
  • cozy kitchen with free healthy snacks, fresh fruit, vegetables and great coffee
  • regular events & team retreats (e.g. a huge company’s birthday party, Friday free beer evenings)
  • quarterly team integration
  • continuous feedback and mentoring
  • individual career path and continuous evaluation of your development
  • regular pay rises following meeting your individual periodic goals
  • flexible working hours with occasional remote work
  • unique welcome pack

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Join our awesome team today!

Have some questions?

We are constantly looking for gifted people to join our team. If you have any questions about current job openings or other opportunities to work with us.